Seed Shipment Specialist

Orion Group Life Sciences is looking for a Seed Shipment Specialist for our client in Enkhuizen, a leading agricultural company. This is an initial 6-month contract, with high possibility of extension. First 6 months are fully onsite.

Purpose

• To obtain a high level of correctness regarding general (export) documents to achieve a smooth export and import process within VEG and YPL.
• Promote a fluid and constant relationship between different departments and functions to foment positiveness and constructive approaches within our client.
• To create efficiency and effectiveness in generating documents, making use of available and possible new applications and/or technologies.
• To inform Seed Shipment Coordinators and stakeholders regarding import and export documents on the operational level to guarantee structural improvements to avoid future constraints.
• To support expedition/shipping department with questions related to import and export documents
• Manage the short-term flow of crops(s) towards seed cleaning, seed processing, testing, and distribution of R&D/Commercial/3rd Party seeds and finished goods in line with the order request.

Accountabilities

• Responsible to coordinate and execute all sample requests.
• Manage the day-to-day operations within the Seed Shipment Coordinators.
• Responsible for information flow with reference to the requests and availability or problems for short-term deliveries.
• Check request on completeness and challenge requestor if this is not in line.
• Provide support to the internal and external requestor for all logistic affairs like monitoring information and orders and advice in case of constraints.
• Execute orders in SAP with the right conditions and in line with the request.
• Responsible for all documents required in line with International Trade Regulations.
• Assist Seed Shipment Coordinators with difficult/complex matters with regard to export and import.
• Arrange requests for Plant Health Inspections for shipments with plant material.
• Coordination for inspectors to inspect incoming products.
• Arrange for inspections for incoming shipments with the authorities for crops that need to be inspected.
• Initiate request for Import Permits for Shipments.
• Manage and deal with CLIENT/Ecert Export and related correspondence.
• Manage and deal with Export document system.
• Maintain overview file in Excel and team space for traceability.
• Be responsible to indicate plant passports on required crops.
• Management and coordination of Master Data from Received towards End Item level, including Test plans for a plant(s).
• Manage the process of derogations and pro-rates.
• To manage, execute and control the requests and take care of the sample orders of internal users (like breeders) and external users in such a way that deliveries are done as planned.
  • Communication with requestors and suppliers for seed deliveries and constraints.
  • Make a short-term plan for sample requests to be delivered after orders.
  • Take proactive actions and measurements to prevent shipment constraints to achieve optimal results within the quality requirements.
  • Execution of regional allocation plan, as decided by the Crop PBM.
  • Ask for catalogues of the different seed companies.
  • Coordinate and execute “non-seed” when orders are in SAP for Vegetables on requests of several departments within our client.
  • Control, act and be proactive within legal restrictions related to ARBO, HSE (health, security, welfare, and environment), and company policy in such a way that continuity and safety within the own department are assured.
  • Fulfil all required steps to meet the established KPI/PPI reporting process and initiate corrective actions.
  • Participate in multi-disciplined projects, meetings, and where necessary in all overlapping activities.

Experience and skills

• Minimal 2 years’ experience in logistics.
• Experience with MRP/ERP systems.
• SAP and Microsoft Office Skills.
• 3 years’ experience in (preferably agricultural-)international business and trade Strong communication and collaboration skills.
• Experience in planning & Logistic, Sales, or agriculture, preferably on HBO + level.
• Knowledge of international trade regulations, e.g., exports documents.
• Fluent in English.
• Understanding of legal documents and the purposes.
• Team player.
• High level of organizational skills.
• High level of computer ability in general.
• Proficient time management skills.
• Quality-conscious and service minded.
• Customer focused.
• Ability to cope with complex export and import matter.

If you are interested, please contact Tim Browaeys, tim.browaeys@orion-jobs.com or contact Tim on 0044 7593448607


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Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.