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Vendor and Expense Administrator

  • Job reference: 930339
  • Location: Uxbridge, London
  • Salary: Up to GBP1 per day
  • Job type: Contract
  • Sector: Accounts Assistant, Finance
  • Date posted: 04/03/2020

Description: The Vendor/Concur Administrator is a key member of the Accounts Payable team. They have the primary responsibility for managing all aspects of vendor administration and maintenance, ensuring timely setting up of new vendor accounts and making necessary edits to existing accounts.

The Concur Administrator is responsible for checking employee expense reports/claims have been completed correctly and expenditure is in compliance with company policies and procedures.


  • Set up, Reactivate and Edit vendor accounts
  • Work closely with Team Lead Procurement and Contracts to ensure vendor information form is up to date
  • Contact vendors to verify bank details (call-back process)
  • Ensure correct VAT Registration numbers and Tax ids are entered
  • Work with Treasury on new currency setup and testing
  • Dealing with Business queries


  • Check employee expenses in Concur and ensure claims are completed correctly and in compliance policies and procedures
  • Chase employees with outstanding expenses
  • Monthly reconciliation and clearing of payments
  • Responsible for training new employees on how to use system.
  • Respond to cardholder inquiries by phone, face to face and email
  • Run expense reports as and when required
  • Deal with audit queries and requests
  • Monitor SAP "Vending Pending Account" and ensure out-of-pocket claims extracted from Concur to this account are cleared on a timely basis
  • Monitor Employee Receivables account and chase employees for a refund


  • Good level Secondary Education required including Maths
  • Educated to degree level with an interest of working in a Finance related area is desirable


  • Previous experience of working in an Accounts Payable environment
  • Good systems knowledge, experience with SAP and Concur is desirable.
  • Good communication skills with ability to influence.
  • Good attention to detail
  • Results focussed.
  • Confident, approachable and independent with a 'can do' attitude

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.