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Site Secretary

  • Job reference: 920867
  • Location: Netherlands
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Offshore Wind, Renewable Energy
  • Date posted: 26/07/2018

Site Secretary

Reports to: Site & Commissioning Project Manager

Overall Role: The Site Secretary is responsible for assisting the Lead Service & Administration

Key Responsibilities:

The Site Secretary assists the Lead Service & Administration in all tasks below:

Phone and Reception Services:

  • Creating and Maintaining Site personnel contact list.
  • Receiving guests & deliverables. Arranging lunch for meetings on site.
  • Distributing incoming mail.
  • Booking accommodation and taxis for visitors.
  • Directing phone calls where necessary.
  • Proving IT support and reporting IT errors.
  • Keeping overview of the site staff calendars.
  • Keeping a log book of the site visitors and retrieving book in case of fire.
  • Handling the keys.
  • PONDUS support regarding the filing documents.

Accounts, Invoices, SAP etc…:

  • Check invoices, doing the accounts, opening of accounts.
  • Managing Utility bills, purchase orders and budgets.
  • Managing petty cash when necessary.
  • Assistance in connection with systems, SAP registration i.e. time registration.


  • Purchasing stationary supplies and merchandise.
  • Produce a site inventory list.

Meetings, Events etc…:

  • Scheduling and sending out meeting requests for site meetings. Take minutes.
  • Proofreading and correspondence and organising team events and social activities.

Introduction, induction and training:

  • Providing introduction/information to new personnel on site, including handing out manuals.
  • Organise site inductions. Assist new personnel when required.
  • Booking and following up of required safety courses as instructed by HSE Lead.
  • General support of staff on site.


Relevant education: Business School or similar.

Years of relevant experience: 3-5 years as secretary on a construction site or similar working environment.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.