Senior Tendering Engineer

Orion Group are sourcing a Senior Tendering Engineer on behalf of our global, subsea and surface technology client, on a permanent basis in Aberdeen.

Main accountabilities:

Directly contribute to our clients' activities to secure contracts and new business opportunities by effective definition and tender management of commercial obligations and risk exposure ensuring a suitable risk / reward profile is agreed with their.

• Directly contribute to our clients' activities to secure contracts and new business opportunities by effective definition and tender management of commercial obligations and risk exposure ensuring a suitable risk / reward profile is agreed with Client.
• Liaise with Legal & Contracts to ensure contractual terms and conditions are prepared and collated as part of tender submission.
• Responsible for all aspects of the preparation and presentation of estimates, including checking and peer review of other's estimates.
• Generate cashflow schedule, milestone payment and contract cancellation schedules.
• Develop and maintain databases for cost benchmarking/norms/tools including formal feedback loops with Operations and Commercial Leads. Ensure all responsibilities are executed in strict compliance with relevant company policies, processes and procedures.
• Ensure appropriate and relevant estimating, cost and commercial support is provided to the Tendering / Project Manager throughout the tendering phase.
• Establish and maintain good working relationships with Client, Subcontractors and Suppliers throughout the tendering phase.
• Manage commercial risks on tenders to ensure risks are identified early and either eliminated or managed appropriately by the Tendering / Project Manager during the preparation and clarification phases of the tender process.
• Support Tendering / Project Manager in developing and define the cost base, contingency and risk provision for the technical solution.
• Ensure active management of all Tender Clarifications on allocated tender with respect to Client, Subcontractors and Suppliers.
• Serves as role model for Tendering Engineers and Graduates in execution of the role and behaviours

Job Scope (budget, management, specific criteria):

General Responsibilities

• Responsible for delivering all commercial aspects of allocated Client tenders and Budget Proposals including all associated subcontracts and supplier proposals in accordance with company procedures, processes and systems.
• Prepare and manage tender plan in conjunction with allocated Tender / Project Manager to ensure all defined deliverables are managed within agreed timeframes,
• Ensure all key progress and approvals meeting are held and minuted with appropriate attendees throughout the tender process.
• Prepare all internal tender process approval documents throughout the tendering phases and ensure approvals are made in a timely manner and in accordance with approved group policies and procedures.
• Prepare detailed and accurate cost estimate of defined technical solution(s) including contingency and risk provisions in conjunction with Tender / Project Manager. Complete Peer Reviews of cost estimates dependent on ITT ranking
• Ensure appropriate tax, currencies hedging and cashflow requirements are defined and included for with the cost estimate and/or qualifications, with necessary finance approvals.
• Maintain up to date and comprehensive Clarification Registers for Client and subcontractors.
• Perform appropriate commercial reviews including interface with Legal and Contracts for contractual reviews as required.
• Co-ordination and delivery of department initiatives and objectives as required by Tendering Manager or Commercial Director.
• Manage internal reporting of status on allocated commercial and contractual issues for allocated tenders in accordance with company procedures, processes and systems
• Support the implementation and any ongoing administration of Tender Estimation Software Packages and other cost systems and the training of others in their use
• Other appropriate tasks as may be directed by the Tendering Manager from time to time,
• May be required to support the creation and present internally/externally material relating to strategic initiative subject.

Client Responsibilities

• Agree points of contact with Client on tender submission requirements and clarifications to ensure consistent communications plan is established and maintained and accurate formal communication log is administered by Tender Coordinator
• Prepare commercial deliverables and liaise with Legal and Contracts for contractual deliverables for inclusion in Client tender submissions.
• Provision of Commercial representation at Client tender clarification meetings etc, as required.

Subcontract Management Responsibilities

• Define and manage the procurement plan for the tender and ensure subcontractors and suppliers are managed using the relevant company systems and tools throughout the tendering phase.
• Propose procurement strategies to reduce costs and optimise schedules where required in conjunction with Global Supply chain function.
• Ensure all third-party costs are fully identified, confirmed and included in the cost estimate.
• Participate in all relevant subcontractor and supplier meetings where agenda relates to commercial and contractual matters, including cost, schedule to be aware of all project activities which may affect the contractual position and exposure to risks.
• Resolve contractual positions with subcontractors and suppliers where required.

Post Contract Award Responsibilities (on secured awards)

• Ensure formal handover in accordance with procedure of all relevant commercial and contractual documents to Operations, project controls and execution Project Manager following Client award of contract.
• Ensure all agreed deviations from Group contractual and financial principles are fully signed as soon as practical and not later than prior to signature of Client contract.
• Ensure any changes to the agreed As-Won position are agreed by management and communicated to the Project Manager and included in the final signed contract and internal handover.
• Ensure Client contract document is duly executed and distributed.

Typical background and experience required:

Must have:

• High standard of written and spoken English.
• Ability to work under minimal supervision and direction.
• Extensive experience in a commercial environment performing a similar role which demonstrates exposure to the key commercial concepts in relation to commercial risk management with specific emphasis on tendering activities.
• Knowledge of contractual terms and conditions and proven ability to negotiate same with Clients and Suppliers.
• Technical and practical understanding of engineering, procurement, construction, and installation methods and techniques as applicable to the oil/gas/renewables industry.
• Able to act as 'technical expert' within the Commercial function.
• Ability to provide leadership as well as mentor and develop junior colleagues.
• Previous and demonstrable repeat experience in a relevant position as a Tendering Engineer / Estimator / Contracts Engineer
• Demonstrable high level of competence in the discharge of such commercial and contractual duties.
• Ability to work under pressure, prioritise workload and meet stringent deadlines, often necessitating additional hours being worked.
• Able to work within and contribute in a motivated and professional environment.
• Self-motivated and persistent.

Nice to have:

• Experience in offshore / subsea related industrial environment.
• Knowledge of Subsea EPCI construction projects and associated subsea hardware
• Professional or undergraduate degree level qualification in Commercial, Business Administration / Management, Purchasing or Legal discipline

With this role there is the opportunity to work across a number of field developments and technologies as well as the opportunity for travel to the Mediterranean and Caspian Sea.

For a confidential discussion on this opportunity please call Cameron Lisle on 07701381227 or email cameron.lisle@orioneng.com

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.