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Senior Communications Administrator

  • Job reference: 923399
  • Location: Leeds, West Yorkshire
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Administration, Life Sciences
  • Date posted: 01/02/2019

Orion Group are recruiting a Part Time Senior Communications Administrator on behalf of one of our Mutational Medical Device Companies on an initial 6 month contract based in the West Yorkshire Area.

This position is Part time - 22.5 hours per week (3 days x 7.5 hours).

The Compliant Communication Administrator will be assisting the Manager and Specialists as they traffic and monitor submissions through their workflow cycles.

* Integrity and Credo based actions
* Strong communication skills
* Strong organizational skills
* Independent acting / working in administrative parts
* Ability to collaborate and work in a matrix organization supporting multiple stakeholders
* Sense of urgency
* Customer orientation
* Able to work in a team:
o Negotiating with others
o Listening and sharing ideas
o Sharing tasks and responsibilities
o Problem solving and resolution skills
o Showing commitment
* Working in international, multicultural environments
* Quick learner
* Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
* Microsoft Office extended (Visio, Project, Access)

* Business experience (at least 1 year)
* Knowledge of basic Marketing communication principles
* Cross functional team experience

o Assisting Project Owner with uploading and linking references in the EOS Copy Approval system.
o Monthly Team metrics
o Assisting Project Owner with the building of claims matrices
o Sharepoint site upkeep and maintenance
o Managing team document updates and adding to Sharepoint site

* Process and process development
o Ongoing partnership and communication with Compliant Communication Managers, Specialists and cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
o Respond to internal and external customer inquiries relating to references and claims.
o Takes initiative to propose modifications to procedures and processes as appropriate
o Understanding and adhering to all relevant business SOPs
* Technology / system (if applicable)
o Will be expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers
o Pro-actively collaborate with the Compliant Communication technology team to identify and implement technology optimization
Complete training in area of responsibility within allotted time-period.
Training is required for changes in existing policies, standards and procedures, for new assignments and for implementation of new policies, standards and procedures.
* Training plan requirements as defined in Corporate and Franchise training procedures
* Training on applicable copy approval procedures (US, EMEA and/or UK, Germany, France & Italy) and related internal policies, standards or procedures
* Trainings as defined by Line-Manager
* Applicable external standards (i.e. Medical Device Directive, EFPIA Code of Practice)
* Computer work, office desk work, handling phone calls, conference calls
* Limited travel may be required

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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Compliant Communications Specialist
  • Salary Negotiable
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  • Location Leeds, West Yorkshire
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