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Project Secretary - Energy Sector - 12 months FTC

  • Job reference: 919283
  • Location: City of London, London
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Office & Commercial, Secretarial/PA/Executive
  • Date posted: 21/04/2018

International energy company requires a Team Secretary for their offices in Central London. The successful Team Secretary will be supporting the Project Teams on a day to day basis and acting as Assistant to the Head of Project Management and Senior Vice President.

12 month Fixed Term Contract

This is a very fast paced and demanding role therefore experience within an international oil and gas or related company is essential.

Essential

  • Word and Excel skills (Intermediate to Advanced), Microsoft PowerPoint
  • Experience of working within a fast moving, global organization

Desirable

  • Experience working on setting up of templates, preparation and formatting of documents and spreadsheets
  • Ability to speak Kazakh and/or Russian (not essential)

Project Work:

  • Support all administration duties on the Project Teams:
  • Preparation of Templates for the various projects, Word documents, Excel spreadsheets and Recording Logs, help any project team members with the set up and formatting of documents
  • Check and correct the formatting of documents before issuing to Clients
  • Filing all Projects Correspondence
  • Replenish Project Teams stationery supply & paper stock weekly and keep printers in working order

Client Support:

  • Meet and greet and responsible for carrying out Office and Safety inductions
  • requirements/support
  • Liaising with IT to set up the IT requirements, prepare Wi-Fi passwords
  • Travel, Hotel and Taxi bookings/queries
  • Organising Team building events (sightseeing, dinners etc.

Other Administration Duties:

  • Reception cover as and when needed
  • Client office / safety inductions
  • Assist with formatting / reviewing admin documents on ad hoc basis
  • Clear, concise and articulate communication skills
  • Professional attitude
  • Work well in stressful situations
  • Flexible
  • Proactive
  • Must have attention to detail and accuracy

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.