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Project Coordinator

  • Job reference: 921169
  • Location: Leeds, West Yorkshire
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Administration, Life Sciences
  • Date posted: 24/08/2018

OrionGroup are looking for a Project Coordinator on behalf of our multinational lifesciences client on an initial 12-month contract based in the West Yorkshire area.

Key Responsibilities of the role:

- Provide guidance, solutions and approvals in accordance with the HCC(Healthcare Compliance) program

- Process, review and validate business requests for approval

- Report and escalate to management as needed

- Align on key decisions with HCC Partners

- Deliver ad hoc training on HCC Life to all staff where required

- Ensure all activities undertaken by the business have all the required documents and approvals in place before events take place

- Support testing, monitoring and auditing of the HCC program as needed and implement corrective actions as required

Contract Management / Payments:

- Provide guidance, solutions and approvals for contracts

- Ascertain full justification and alignment with business strategy for contracts

- Draft commercial contracts using a legal approved template

- Liaise confidently and transparently with HCPs(Healthcare Professionals) on all contractual and payment matters

- Ensure that appropriate Evidence of Service documentation is obtained for HCP payments

- Process HCP payments and recharges in a timely fashion

- Guide and advise local markets on the approval process of requesting the use of EMEA contracts

Third Party Intermediary:

- First tier review of all Due Diligence (DD) documentation

- Support the Business and Third Party Intermediaries (TPIs) on all areas of DD on DD System (EPiC)

- Presentation of documentation to HCC Officer, Finance and Business leader for sign off

- Maintain rolling programme of TPI inventory status

- Provide EPiC training and support to the Business


- Maintain all necessary documentation relating to all stages of the process (auditable)

- Act as the key point of contact for all stakeholders in relation to all event compliance, HCP contractual and payment matters

Ideal Background and Skillset of the successful candidate

  • Educated to Higher Education or equivalent calibre
  • Evidence of cross-sector and/or cross functional experience
  • Customer service experience
  • 2-3 year's Health Care Industry Experience - preferred
  • Excellent customer service and communication skills - with the ability to influence and develop tailored solutions
  • Ability to select the right communication channels to deliver quick results
  • Collaborating and engaging across functional boundaries
  • Ability to build strong working relationships globally
  • Solid organisational skills, including attention to detail and multitasking skills
  • Ability to work on own initiative and as part of a team
  • Logical and disciplined approach to record storage and maintenance activities
  • Ability to manage conflicts constructively
  • Good team worker, demonstrating loyalty and commitment to the organisation and team members

Willing to travel within EMEA when necessary

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.