Project Adminstrator

Posted 23 May 2022
LocationNew York
Contact NamePhil Butcher

Job description

Project Administrator (contract)
The Project Administrator provides a wide variety of support services and assistance to the COMPANY offshore wind project and its senior management team. This role will be responsible for managing information platforms and processes, developing workplans, tracking tasks and executing project priorities with both internal and external audiences. The Project Administrator will be independent, self-motivated, and an excellent communicator to successfully deliver critical organizational needs, contributing to the sustainable growth of the company.

Responsibilities & Tasks
* Manage virtual and in-person team coordination and collaboration initiatives.
* Schedule regular meetings and record decisions (e.g., assigned tasks and next steps).
* Organize and prioritize tasks for internal and external stakeholders.
* Create and manage workplans.
* Prepare and provide documentation to internal teams and key stakeholders.
* Order resources, such as office equipment, supplies, and manage the office budget for various vendors.
* Oversee maintenance and development of offices and logistics.
* Identify, retrieve, and record necessary information (e.g., user/client requirements and relevant case studies);
* Manage and archive documents in physical and digital records.
* Create templates for future team usage.
* Manage schedules, travel plans and appointments for senior management.
* Provide administrative and project support to COMPANY's senior team when needed.
* Work on ad hoc projects and initiatives as required.
* Maintain confidentiality around sensitive information.

Skills & Requirements
* Bachelor's degree with 3 years 'professional experience or 6+ years 'relevant experience in lieu of a bachelor's degree.
* Prior experience supporting multiple teams, including distributed and hybrid teams.
* Excellent writing and presentation skills.
* Experience working in a fast-paced and quickly growing environment requiring ability to multi-task, adapt to evolving priorities and to work under pressure.
* Efficient organization of general office administration needs.
* Strong and consistent attention to detail.
* Strong analytical and computer (Microsoft Office suite) skills.
* Customer satisfaction with regards to their expectation for efficient and timely assistance.
* Demonstrated ability to work independently and establish clear and measurable objectives while prioritizing and organizing a varied workload.
* Deploy strong interpersonal skills to interact positively with all employees, vendors, and
third parties.
* Rigorous, proactive, team-oriented, self-starter, and an entrepreneurial spirit.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.