Office Administrator / IT Assistant

Posted 20 February 2023
Salary Negotiable
Job type Permanent
Contact NameAlan Patterson

Job description

Our client is currently recruiting for the position of Office Administrator / IT Assistant., based in Aberdeen.

* Manning front office activities to ensure its daily operations running smoothly, and to maintain the cleanliness and image of the office and office appearance, including answering incoming calls
* Responsible for giving all visitors an emergency preparedness briefing in accordance with Company Guidelines
* Coordination and assistance in internal and external meeting room; reservation, preparation and to make sure that the meeting room is kept tidy and adequately stocked at all times
* Update information in switchboard and car registration directory system
* Administration and control of gym, temporary office access and car park passe
* Update power point presentation for visitors to display in the office
* Office space/allocation of desks for employees and visitors
* Administration and smooth handling of all post, courier communication
* Scanning, coding and sending invoices to finance for registration in IFS and code accordingly
* Arranging taxis as and when required, make travel, transport and accommodation arrangements for visiting staff as needed
* Ensure sure that the social areas and print areas are tidy and adequately stocked at all times
* Administration of first aid, stationary and other office/pantry supplies as required,
* Be a member of the office emergency team (evacuation, first aid, fire control etc.). Keep up to date first aid and fire warden posters
* Monthly preparation of company credit card reconciliation
* Reporting and liaising with Facility Management and/ or relevant 3rd party for faulty equipment
* Prepare signage for desks and office
* Support the HC and other departments on projects and initiatives as needed
* User Account Administration (Create/Modify/Terminate)
* Handling of GSD Support Tickets & Monitoring
* Staging of Machines and Deployment
* Asset Inventory
* Recycling of old IT Equipment
* Desk & Meeting Room Setup
* Ordering of IT Equipment

Experience & Qualifications:
* HNC level
* Previous experience in administrative or IT role required

Permanent position
If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference PR/065016.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.