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HR Personnel Logistics Coordinator

  • Job reference: 935802
  • Location: Aberdeen
  • Salary: neg
  • Job type: Contract
  • Sector: HR , Office & Commercial
  • Date posted: 03/06/2021

We have an immediate requirement for an HR Personnel Logistics Coordinator for our oil & gas service company client based in Bridge of Don Aberdeen. Candidates must be available to start on Monday 7th June 2021 and the contract will initially be for 4-6 weeks with the potential to run on longer. It is an office based role so Aberdeen/Shire based candidates can only be considered.

You will have previous experience of crew change logistics, booking travel and accommodation, checking visa's and certification etc.


Working with the Services Operations Managers to implement business improvements and efficiencies and drive this throughout the business.

* On-time mobilisation of personnel to client departure points in UK and Internationally.

* Responsible for personnel logistics - organising accommodation, flights and supplying the necessary documentation required for mobilisation and ensure the planners are updated with all movements.

* Superuser of Onboard people tracker - attending and leading monthly update sessions to ensure compliance.

* Support Operations Managers with the administration and coordination of competency assessments and assist with recording in the database system.

* Liaise with clients regarding scope of works (telephone, email and customer facing) and ensure a high level of customer care and a quality service.

* Liaise with travel partners to ensure competition rates and excellent service delivery

* Assist in the organisation and coordinate all visa applications.

* Monitoring expiry dates and support with booking training, vaccinations and medicals as required. Recording certification in relevant databases.

* Supervision of day-to-day tasks of small support function team

* Performance management, goal setting and development of direct reports

* Oversee the timely processing of Invoices and job close out.

* Oversee the placement of Purchase Orders.

* Maintain an up to date and organised filing system for all live and archived documentation, both electronic and hard copy, to ensure company procedures are being followed.

* Provide administrative assistance and support throughout the business as required.

* Assisting with HSEQ audits.

Experience & Qualifications:

Experience in working to tight deadlines

Personnel Logistics Experience in similar role

Supervisory experience

Oil and Gas Experience

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 935802.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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