HR Assistant

Posted 09 March 2023
Salary £21681 - £23952 per annum + extensive benefits
Job type Permanent
DisciplinePermanent Recruitment
Contact NameAngela Henderson

Job description

HR Assistant
One year contract (may lead to permanent)
Salary from £21,681 - £23,952 per annum + extensive benefits
36 hours per week (flexible working hours)
Hybrid Working - Dunfermline Office/Home based rotation

Our client operate and manage the Sports and Leisure facilities in Fife on behalf of Fife Council and enjoy contributing to "Health and Fitness for All" in the Fife Area. They are seeking a well organized and efficient HR Assistant to join their busy HR Team. This role has a number of attractive benefits including free membership to Fife's sports and leisure centres.

This is an excellent opportunity for a motivated and ambitious candidate to join a small, professional HR Team to assist in the provision of an efficient HR and Payroll Administrative support service to the organization.


HNC in Office Administration or Business Studies or HR related subject is a minimum required
CIPD Level 3 is Desirable

Person Specification and Skills

* Substantial Administrative experience within an office or HR environment
* Basic knowledge of HR Practices including recruitment & selection, training & development, employee relations, absence recording
* Highly proficient IT Skills (HR Management Systems, Database, Microsoft Office particularly confident in Excel)
* Strong attention to detail and accuracy
* Able to work on own initiative and with minimum supervision
* Excellent communication skills both written and verbal
* Numeracy skills
* Strong customer focus and relationship building with colleagues
* Ability to work under pressure and meet strict deadlines


* Acting as first point of contact for all Managers and Employees with general HR queries including guiding them to relevant HR policies and procedures
* Assisting in the administration of recruitment including formatting job descriptions and posting adverts
* Processing new start information and employee contract changes on the HR System
* Preparing new start paperwork, offer letters and contracts of employment
* Full administration of sickness and absence recording, collation of fit notes, creating absence trackers and producing reports on absence and employee annual leave updates
* Investigating and escalating payroll queries
* Management of multiple HR mailboxes for HR queries, Recruitment and Employee Forum
* Co-ordinating learning and development training sessions
* Carry out pre-employment checks including referencing and right to work
* Ensuring all relevant Policies and Procedures are uploaded on to Sharepoint
* Diary management

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.