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HR Administrator/Receptionist

  • Job reference: 919304
  • Location: Inverness, Highlands
  • Salary: Negotiable
  • Job type: Permanent
  • Sector: HR , Office & Commercial
  • Date posted: 25/04/2018

Our Client currently has a vacancy for an experienced HR Administrator/Receptionist.

Main responsibilities will include:

  • Providing support to the HR Officer/Manager on confidential HR issues.
  • Processing approved weekly overtime using the time and attendance system and following up with any queries where necessary
  • Maintenance HR Database, including personal files
  • Maintenance of Training Database
  • Support Management team on departmental training
  • Liaising with recruitment agencies for agency personnel where necessary
  • Processing timesheets on a weekly basis
  • Raising necessary purchase orders
  • Dealing with and directing telephone enquiries and mail
  • Co-ordinating visits to the site: arranging dates, guides, safety clothing, information packs, booking meeting rooms, organising catering etc.
  • Compiling quarterly Newsletter following Senior Management submissions
  • Arranging all business travel, accommodation and car hire as required
  • Administration of donation and sponsorship requests from local charities and organisations
  • Sourcing and ordering stationery and office supplies as required
  • Logging and issuing toolbox talks
  • Administrator of Safety Steering Committee - minutes, folders, general support to Committee Chair.
  • Being an active member of the Contractor Management Committee - maintaining contractor files, issuing insurance reminders, carrying out monthly audits, logging contractor inductions etc.
  • Assist managers/supervisors with admin tasks as required.
  • Ensuring a high level of housekeeping in the office environment.

Skills/ Knowledge:

  • Knowledge of HR Legislation
  • Mediating and negotiating skills
  • Interpersonal skills
  • Organisation, administration & clerical skills
  • Ability to work to tight deadlines in a fast paced environment
  • Demonstrated presentation and communication skills
  • Organisational skills
  • Excellent working knowledge of Microsoft Office packages

Qualifications / Experience:

  • CIPD qualified, or working towards (preferable)
  • Standard Grade qualification or equivalent (essential)

This is a staff position with the hours of work 8am - 4pm, Monday to Friday.

The salary package is negotiable and will depend on individual's experience.

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 919304.


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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