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HR Administrator

  • Job reference: 926404
  • Location: Maidenhead, Berkshire
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Human Resources, Life Sciences
  • Date posted: 04/07/2019

Orion Group are looking for a HR Administrator for our multinational pharmaceutical client based in the Berkshire area on an initial 3-month contract with the potential to extend.


Job Purpose
To provide consistent HR administrative and advisory work practices across the UK from Hire to Retire. Using the Workday system and associated end to end processes. Consider regular review of systems/processes/procedures for maximum efficiency and attainment of service levels. Share knowledge/information to achieve best practice and resolve administrative issues quickly and effectively. The HR Analyst's role within the department is to provide consistently accurate, reliable and compliant advisory, administrative and systems support.

Main Responsibilities of the role

  • Preparation and issuing of Offer letter and Terms and conditions contracts
  • Preparation and issuing of associated contracts document packs
  • Reviewing referral payments sheet prepared by TA and ensuring successful probationary periods followed by payments of referral bonus
  • Document management and record keeping as per Company requirements
  • Due diligence checks to be completed
  • UK Border Agency compliance with Right to work in the UK visa documentation
  • Manage new hire initial contact email
  • Manage Probationary periods ensuring appropriate documents gathered from the manager
  • Manage the tuition re-imbursement process for any impacting employees, supporting the manager with appropriate guidance on policy
  • Support employees and managers with maintaining their employee data accurately in Workday
  • Gather any relevant documentation to support any changes e.g. marriage certificates
  • Ensure compliance with the UK borders agency guidance
  • Complete ad-hoc compensation changes through Workday following receipt of a TDC form from the HRBP
  • Complete annual compensation process, providing support to managers and HRBP as appropriate
  • Ensure all One Time payments are effectively managed through Workday each month
  • Ensure all allowances are effectively managed through Workday or directly with payroll as appropriate
  • Ensure Compliance with Sarbanes Oxley and Company requirements
  • Provide compensation data, as required
  • Maintain Organisational structure within Workday through effective Position management
  • Ensure all employees have appropriate "Organisations" assigned to them in Workday, including their HR support roles and paygroups
  • Respond to all internal and external inquiries. Using call logging system to document
  • Support the management team as required with ER cases, e.g. note-taking
  • Provide 1st level Line Manager policy + process guidance
  • Provide manager support for Flexible working requests
  • Manage the separation process through Workday for both voluntary and involuntary separations
  • Preparation and issuing of termination letter and other related documentation
  • Perform Exit Questionnaires and trend analysis for all leavers
  • Provide Outplacement services advice where necessary
  • Provide support to employees during life events ensuring any "HR discretionary" life events are triggered through Aon Hewitt
  • Otherwise Direct all calls to Aon Hewitt service centre
  • Provide support to employees and manager with Holiday management
  • Liaise with sector fleet teams to ensure appropriate Car benefits for employees
  • Provide support to employees and manager with Time off requests
  • Provide support to employees and managers with leave of absence requests. Ensuring the full end to end process is completed for the appropriate leaves of absence, and that employees are provided with appropriate guidance on their salary and benefits impact
  • Manage the sick leave process, ensuring appropriate documentation is gathered
  • Provide employees and managers with guidance and advise on Occupational health support and restricted duty process
  • Provide employees and managers with guidance and advise on the attendance management process and income protection
  • Manage all staffing events, job changes, promotions, demotions, lateral transfers
  • Document management and record keeping as per Company requirements
  • Manage the positions to enable recruitment to proceed with the Taleo integration, creating open positions and requisitions
  • Provide employee and manager guidance on all HR policies and systems. Including in person or via communicator coaching on Workday
  • Complete Personnel file management, annual archiving, annual SOX testing

Desired Experience and Background of the successful candidate

  • Preferably educated to 'A' level or equivalent
  • Certificate in Personnel Practice considered an advantage
  • Previous experience of working in an HR (or similar) environment
  • Excellent communication skills
  • Passionate about doing a good job, willing to challenge themselves do more than they may think possible
  • Willing to take the initiative and not wait or assume someone else will do 'it'
  • Work with a sense of urgency without compromising quality or attention to detail
  • Used to working with sensitive personal data and the compliance measures around data privacy
  • A team player, who is also an independent thinker with the ability to positively influence and gain commitment from team members
  • Ability to manage complexity and be highly organised when working under pressure
  • Understand that filing is an essential task, even if it's not the most fun
  • Computer software package skills (Excel, Word, PowerPoint, Outlook, Workday)
  • Full & clean driving licence
  • Aon Hewitt - Flexible Benefits system provider
  • Other Flexible Benefits providers (various)
  • UK Immigration services

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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