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Fleet and Transport Manager

  • Job reference: 917883
  • Location: Cumbernauld, North Lanarkshire
  • Salary: company car/car allowance
  • Job type: Permanent
  • Sector: Office & Commercial
  • Date posted: 19/01/2018

My exciting FMCG client is looking for a Fleet and Transport Manager in the Cumbernauld area. You will be reporting to the Site Manager and be responsible for the transport operations (drivers and fleet) within the company, financial and operational objectives whilst ensuring legal compliance at all times.

Acting as a Leader within the site, you will enhance the brand and ensure the delivery of excellent customer service. Additionally, you will be driving the correct behaviours and as result delivering continuous improvement for the business.

Key Accountabilities include;

* Ensure that transport labour costs fall within budget and monitor through the implementation of robust control mechanisms.
* Monitor vehicle running costs and investigate when costs are above expected threshold.
* Ensure robust mechanisms are in place for effective management of driver payments.
* The making of arrangements to ensure that drivers comply with hours and tachograph rules and with speed limits.
* The maintenance of the vehicles, including the inspection of vehicles at the appropriate time and the action taken to remedy defects found.
* To ensure a system is in place for the reporting and recording of vehicle defects by drivers and thereafter the timely rectification of defects reported.
* To ensure compilation and the accuracy of all service and maintenance records kept, which must be for a period of not less than 15 months.
* To ensure that vehicle/s are not overloaded. To show due diligence regular weighing of vehicles/trailers
* To ensure that only authorised vehicles are kept at the authorised Operating Centre(s) when not in use.
* To carry out monthly checks of vehicles/trailers.
* Ensure all customer deliveries are made in the prescribed manner.
* Prepare and manage driver rotas to ensure trained cover for absence and appropriate vehicles are available.
* Ensure all documentation is filled in line with statutory requirements.
* Ensure vehicle fuel and oiling arrangements are controlled in the agreed manner.
* Complete monthly Fleet KPI's by agreed deadline and monitor performance. Address issues and create remedial action plans.
* Facilitate the completion of quarterly fleet audits and ensure issues are addressed through the execution of an action plan.
* Investigate customer services issues, provide prompt feedback and implement remedial actions to prevent similar issues.
* Ensure the department meets all H&S requirements and team members are aware of their responsibilities.
* Ensure the compliance of reverse delivery (Returns) of stock and totes (all types) back to the site
* Take appropriate steps to maintain IIP accreditation, agreeing clear objectives for direct reports and monitoring performance through annual appraisal process as per company guidelines.
* Take responsibility for all areas of people management for direct reports including coaching and nurturing talent and motivating the team through effective leadership.
* Provide coaching and guidance to colleagues in areas of responsibility.
* Work closely with management colleagues to drive efficiencies across the site promoting a culture of continuous improvement.
* Assume responsibility for site operation in Site Managers absence

Key Competencies include;

*Leadership- Keeping the organisations vision and values at the forefront of associate decision making and action
*Customer Focus- Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. (This competency refers to both internal and external customers/clients)
*Developing Self and Others- Develops self, other colleagues and teams to optimise potential and support the achievement of business objectives
*Managing Change- Welcomes change as part of working life and actively looks for ways to improve business performance
*Decision Making- Analyses and interprets data and situations to make informed business decisions
*Communication- Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
*Planning and Organising- Plans, manages and organises time, tasks and resources to achieve business deadlines and targets

Knowledge, Skills and Experience Required:

Job Knowledge
* CPC holder essential.
* Experience of managing large teams including at various locations.
* Experience of managing managers as direct reports.

Skills and Experience
* Previous experience of managing a team in achievement of business goals
* Intermediate knowledge of Microsoft Office with the confidence to learn other systems
* Suits an individual who is organised, analytical, structural, independent, tenacious and comfortable in communicating with others
* Intermediate Numeracy and Literacy
* Ability to use initiative

Key Working Relationships:

* Regional personnel
* External customers
* Maintenance service provider
* National Fleet Team
* National Logistics Manager
* Internal/External Audit bodies

Level of Decision Making:
* Make recommendations for the improvement in processes and procedures
* Implementation of corporate processes and procedures in a consistent manner
* Make recommendations for improvements in area of responsibility
* Working with management colleagues to develop a culture of continuous improvement across the service centre and making recommendations to Site Manager

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.