Executive PA

Posted 19 May 2022
Contact NameAlan Patterson

Job description

Our client is currently recruiting for the position of Executive PA, based in London.

* Management of extremely busy diaries
* Organising travel and accommodation (which can be complex)
* Planning and organisation of extended team meetings and team events, including logistics scheduling and management
* Tracking and coordinating invoices through to approval and payment along with expenses in SAP
* Formatting and typing presentations and other correspondence as required
* Saving, filing and archiving of documents in the company systems
* Implementing and maintaining office filing systems
* First point of contact for all incoming calls for Execs and coordinating any visitors with reception
* Extensive and efficient email correspondence
* Answering telephone calls in a timely fashion, taking clear and detailed messages
* Ensure the smooth running of the business and ongoing effective communication
* Providing cover for other PA's when necessary
* Provision of administrative support for the London based team members, e.g. scheduling major meetings, preparing formal presentation materials
* Attending team meetings on a regular basis and following up any actions
* Emergency Response administrative support
* Respond to any other reasonable request

Experience & Qualifications:
* Previous experience at a similar level
* Excellent written and verbal communication skills
* Competent with Microsoft Office suite
* Professional communication skills
* Willing to work outside of hours if the situation arises
* Extremely organised, accurate and detail-orientated
* Focused and responsive i.e. contactable outside of office hours
* Takes initiative and think outside the box to find solutions
* A collaborative team player who seeks out opportunities to support the wider team
* Proactive and able to work effectively under pressure
* Office based but with flexible working agreed within the EA team to ensure all share work life balance

Permanent position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: PR/054777.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.