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Executive Assistant

  • Job reference: 921661
  • Location: Houston, Texas
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Office & Commercial, Secretarial/PA/Executive
  • Date posted: 14/09/2018

Position Overview:

The Senior Administrative Executive Assistant will provide administrative support to the Supply Chain Director.


The successful candidate will be expected to:

  • Perform diverse administration functions requiring confidentiality, initiative, and sound judgement.
  • Responsible for answering phone calls, reviewing incoming correspondence, mail, organizing and preparing confidential pre-read and correspondence for senior level meetings.
  • Coordinate travel for flights, hotels, rental cars, car transport, visas, passport, etc.
  • Manage the calendar and schedule recurring meetings and other meetings as necessary
  • Collaboration with other Administrative assistants in scheduling meetings.
  • Schedule meetings and conference rooms as necessary
  • Interface professionally with all levels in the organization.
  • Develop positive relationships with internal and external Personal Administrative Assistants. This includes setting up meetings, dinners;
  • Assist with on-boarding of new team members.
  • Validate Credit Card Expenses and complete monthly expense reports
  • Utmost confidentiality in dealing with Most Confidential data
  • Upkeep of filing and Records Management
  • Perform other miscellaneous job-related duties and tasks, i.e., arrange catering for meetings, and clean up afterwards.

Experience and Qualifications Required:

Basic Qualifications:

  • Must have legal authorization to work in the US on a full-time basis for anyone other than current employer.
  • Minimum ten (10) years' experience as a proven professional assistant, with a minimum five (5) or more years of experience supporting senior level leadership strongly preferred.
  • Proven excellent communication, grammar, and proofreading skills both oral and written.
  • Highly proficient in Outlook, Word, PowerPoint, and Excel.
  • Demonstrated strong attention to detail when working through complex tasks. Must be highly organized.
  • Proven experience interacting with staff at various levels.
  • Proven ability handling sensitive matters with integrity & discretion.
  • Occasional availability out of hours to handle priority business and crisis situations.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.