EHS Administrative Coordinator

Job Responsibilities:
Manage contractor invoicing including receiving, coding, routing for approval, and follow-up with Accounts Payable for Environmental, Health & Safety (EH&S) team invoices.
Apply for Authorization for Expenditure (AFE) numbers with Asset Teams.
Update and manage budget tracking tools.
Schedule and coordinate field visits and inspections, including travel, lodging, transportation, billeting information, site prerequisites, etc.
Provide review and technical editing of plans, reports, and submissions to regulatory agencies.
Coordinate collection of information related to regulatory permits, stipulations, etc. and upload to various databases and compliance management tool as needed/directed.
Facilitate and execute data organization and standardization projects.
Provide general administrative support to the EHS team as required.
Adheres to the company's values - integrity, ownership, urgency, alignment, and innovation.
Supports company vision and mission.
Adheres to established work schedule, attendance standards and is punctual to work and meetings.
Other duties as assigned.

Skills and Abilities:
Ability to gain a working knowledge/understanding of various permitting requirement.
Ability to understand document submission requirements and conduct document reviews.
Ability to manage financial data entry into Excel-based and Company budget tracking tools.
Ability to manage multiple tasks and on-going projects and establish priority with the EH&S team's guidance to meet deadlines.
Ability to problem solve with minimal supervision.
Strong attention to data detail (written and financial)
Strong written and oral communication skills
Ability to build collaborative relationships with the EH&S team and field customers.
Adheres to the company's values - integrity, ownership, urgency, alignment, and innovation.
Supports company vision and mission.
Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Qualifications:
Bachelor's degree from an accredited four year university or college and a minimum of two years business experience in an administrative or project support capacity

OR

5+ years of relevant business experience in an administrative or project support capacity
Proficiency in the use of Microsoft Office, Familiarity with PowerBI software preferred

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.