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Document Specialist

  • Job reference: 923443
  • Location: Edmonton, Alberta
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Document Control, Oil & Gas
  • Date posted: 18/01/2019

This role provides vital support to business processes in the Project group through effective Information/data management tools and techniques.

As a fully qualified Information Management Specialist, this position provides IT support to the Project group by developing, maintaining, enhancing, rolling-out and providing support for fit-for-purpose software tools and web applications.

Specific Accountabilities

  • To solo develop in-house software tools to support a variety of project management, engineering, construction, reporting and document management functions by leveraging technologies including as SharePoint 2013/365, Microsoft Office 2010/365 suite, PowerBI and Bluebeam Revu
  • To rollout, provide training for, and maintain developed solutions and existing in-house web applications
  • To provide everyday support and administration of SharePoint sites, PowerBI reports and existing Microsoft Office-based solutions to end users
  • To research, review and recommend additional software tools and to represent the Projects team on enterprise software initiatives
  • Work with various Project and stakeholder groups to recognize and respond to changing requirements and procedures by updating existing software solutions
  • To promote consistency on data gathering and reporting in order to enable Senior Management to make more informed data driven decisions and propose more effective solutions
  • To act as the liaison with the IT department on behalf of the Projects group for larger-scale IT projects
  • Provide expertise in integrating existing information management tools with other applications (SharePoint Excel, Word PowerBI Bluebeam, etc.)


  • Responsible for providing IT support to project teams within the Project group, executing small to large-scale pipeline construction projects as well as senior management
  • This position will focus on continuous improvement of current information management tools that lead to more efficient solutions

Knowledge, Skills & Abilities

  • Degree or diploma from a recognized post- secondary institution in Computer science or certificate/diploma in Information management
  • A minimum of 3 years direct related experience in web application development and/or administration
  • Excellent knowledge of SharePoint 2013/365 - able to develop custom web applications using client-side SharePoint APIs including REST,SOAP, etc.
  • Strong fluency in HTML 5, CSS and JavaScript
  • Familiar with client side web application development
  • Excellent knowledge of Microsoft Office products including Excel, Word, InfoPath, and PowerBI - able to develop custom VBA solutions
  • Able to work independently to develop, maintain and rollout complete tools and web applications with little additional support
  • Experience in developing data driven software products, tools and reports
  • Must have excellent written and oral communication skills with the ability to effectively and diplomatically/assertively interact with personnel at all levels of the organization
  • Working experience in oil and gas projects and/or pipeline design, construction or operation would be an asset

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.