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Deputy Facilities Manager

  • Job reference: 921234
  • Location: City of London, London
  • Salary: Up to GBP35000 per annum
  • Job type: Permanent
  • Sector: Oil & Gas, Maintenance / Shutdown / Turnaround
  • Date posted: 17/08/2018


International energy organisation is seeking an experienced Deputy Facilities Manager to join their corporate offices in Central London. The role will focus on supporting the Facilities Manager and assist in the running/co-ordination of the Administration Team. You will also have key interactions with their Global locations.


  • Manage the Facilities Helpdesk
  • Assist with the management of the building and the running of the Admin Dept (6)
  • Review / update documents, policies and procedures
  • Assist the FM in managing the conference suite
  • Manage caterers and contractors
  • Assist with revising administration procedures
  • Implementation of new processes
  • Liaise with IT
  • Liaise with maintenance contractors
  • Assist the FM with event management planning
  • Provide support to the conference team
  • Manage supplier relationships
  • Manage new starters
  • Manage ID badges
  • Invoicing
  • Facilitate office relocations / desk moves
  • Updating intranet & Health Safety notice boards
  • Responsible for building Health and Safety equipment
  • Assist FM with all Health and Safety tasks as and when required
  • General PA support to the FM
  • Cover staff absences to include Reception
  • Health & Safety/Fire Marshall/First Aid - desirable


  • Flexible, Adaptable and Efficient
  • Ability to delegate
  • Ability to maintain confidentiality
  • Strong communication skills - written and verbal
  • Strong problem-solving techniques
  • Proactive with a ''can-do'' attitude
  • Confident liaising with senior members of staff
  • Excellent team player
  • Ability to prioritise, multi-task and work well under pressure
  • Ability to work to tight deadlines
  • Excellent time management skills
  • Intermediate - Advanced MS Office i.e. Word, Excel and PowerPoint
  • Ability to show ownership and leadership
  • Adaptable and solutions orientated
  • Efficient and highly organised

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.