Departmental Coordinator

Posted 09 September 2022
Salary neg
DisciplineEnergy Recruitment
Contact NameAlan Patterson

Job description

We are seeking a Departmental Coordinator for our Oil & Gas Operator client based in Aberdeen. Although in a business support role the position will be an ideal career steppingstone for a graduate in mechanical engineering.

Please note that due to the contractual nature of this role it would not be suitable for Visa sponsorship.

* Assist with the management of G&A costs within the department
* Organise department external events / offsites including all aspects of travel
* Co-ordinate Project Sub-Committee Schedule and accompanying paperwork
* Co-ordinate the PDP Windscreen
* Collate and prepare weekly reports and submit within timescale
* Co-ordinate Calgary personnel visits
* Co-ordinate department safety / project / service awards
* Assist with diary management and co-ordinate communication where applicable
* Assist with the completion of expenses
* Ensure all electronic paperwork has been received ahead of key meetings
* Business Analyst/ Tableau super user
* Schedule offshore visits (PEFS)
* Raise Gabon PO's using Maximo
* Document control for the department
* Provide support to the department's Technical Assistant
* Prepare NS Drilling Schedule, WA Schedule & Well Services Schedule
* Co-ordinate department weekly duty rota
* Order PPE for the business using Maximo
* Provide cover for the PA to MD
* Book travel as required whilst demonstrating use of low-cost travel
* Manage department subscriptions
* Typing/ Reformatting of documents
* Co-ordinate department whereabouts using e-leave
* Order stationery I maintain stationery cupboard for the business
* Co-ordinate key departmental events e.g., departmental meetings
* Assist Finance with obtaining the department's monthly time writing
* Organise new starts/ leavers/ movers within the department and follow the appropriate processes
* Maintain People Gallery for the department where applicable
* Raise OTRs using Maximo where applicable
* Update department organisation chart/ floor plans
* Maintain department co-ordinator's procedure manual
* Maintain departmental intranet page and e-mail distribution lists
* Manage department Barclay card
* Offer co-ordinator support to other departments during busy periods / absences
* Co-ordinate COi travel for the business
* Co-ordinate crewing lists in conjunction with the Logistics Dept and offshore planners
* Amend offshore Rota when cover is required and re-book flights accordingly

Experience & Qualifications:
* Exceptional communication skills, both verbal and written
* Positive attitude
* Ability to work flexibly, adaptable and able to determine appropriate priorities
* Resourcefulness, initiative and problem-solving skills
* Team Player skills
* Demonstrable integrity
* Ability to cope with a fast-paced environment
* Ability to give and receive concise verbal instructions
* Role model for company's mission statement and core values
* Proficient in the user of Microsoft Office packages (Excel, Outlook, PowerPoint and Word)
* Attention to detail
* Impacting and influencing skills
* Planning and organising Skills
* Good time management
* Good problem-solving ability
* Ability to work without supervision and make appropriate decisions whilst working to a tight deadline
* Experience of providing PA support to Senior Management
* Understanding of financial budgeting process
* Experience of working within an Oil & Gas Operator.

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/062133.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.