Department Secretary, Quality and HSE

Posted 24 May 2022
Contact NameGary Watt

Job description

We have a current opportunity for a Department Secretary, Quality and HSE on a temporary basis. The position will be based in Westhill.


  • Coordinate and assist with completion of visa applications

  • Arrange booking for medicals and if required keep track of offshore survivals courses when completed

  • Raise requisitions, purchase orders and receipting

  • Assist setting up new start and arrange familiarisation required in and keep track until completion

  • Generate word documents, spreadsheets, presentations and other media to support department activities

  • Ensure all department documents comply with quality formatting requirements and reformat when required

  • General administration duties including ordering stationery, filing, archiving, photocopying, compilation of documents, proof reading, schedule meetings and taking minutes of meetings

Quality and HSE

  • Manage Quality and HSE G\drive access and applications

  • Process vessel charitable donations

  • Produce monthly charitable donation Key Performance Indicators (KPIs)

  • Produce monthly environmental KPIs data into Synergi

  • Assist in the facilitation of QHSE departmental audits (internal / external)

  • Manage and update the QHSE POP pages

  • Organise and collate presentation for the annual management review meeting

  • Issue and filing of QHSES notices, and release them onto the Rest Of the World (ROW) portal (SharePoint)

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.