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D&W Department Assistant

  • Job reference: 925586
  • Location: Aberdeen
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Admin, Office & Commercial
  • Date posted: 22/05/2019

Our client is currently recruiting for the position of D&W Department Assistant, based in Aberdeen.

Responsibilities will include:
Administer access for externals on behalf of D&W Leader.
o SAP access registration
o IT equipment ordering
o Badge administration
o Updating records due to expire
o Support for gaining access to Company IT systems
o Distribution lists, security groups & group mailboxes

Monthly Reporting to Stakeholders
o Monthly headcount reporting
o Organise input to monthly reports in various formats and IT applications

Expert level user of MS Office applications:
o At a minimum: Excel (including writing VBA macros), Word, PowerPoint, & SharePoint
o Exposure to Office 365 tools a plus (Power BI, Flow, PowerApps, Teams, Planner, etc)

Updating department visual aids: magnetic wall, lean board, and display screens
Participating in the departmental communication activities within the engineering group: issuing internal D&W information within the department.
Maintaining Office 365 Planner and Teams apps to facilitate team collaboration
Organising meetings and telecoms on behalf of Head of D&W and Leader D&W
Support for administering Head of D&W and Leader D&W agenda and communications

Strong commitment towards HSE
Thorough knowledge of Company governing systems
Degree or relevant qualification / experience

Ability to keep on top of all administrative tasks
Strong interpersonal skills
Effective time / diary management skills
Strong proficiency in IT applications: including Microsoft Office 365; Microsoft Planner; Microsoft Teams; Microsoft Flow; Microsoft Project; and use of Macros in Ms Excel.
Experience working with Continuous Improvement methodologies and mindset (Lean)
Exceptional level of analytical thinking, rigour, and attention to detail

Contract position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 925586

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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