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Corporate Administrator

  • Job reference: 924730
  • Location: London
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Office & Commercial
  • Date posted: 07/04/2019

Leading energy company based close to Paddington, London is seeking an experience Administrator to support the team.

The Corporate Assistant reports to the HR & Corporate Manager and is responsible for providing administrative support in the areas of corporate infrastructure, IT projects, Company Intranet and reporting.

  • Manage the Company Location Schedule, updating and input of personnel whereabouts.
  • Work closely with the PA/Office Manager in the development and implementation of internal news and communications, making best use of the Company intranet (SharePoint).
  • Work with PA/Office Manager in the design, and implementation of corporate intranet pages (SharePoint) incorporating useful and helpful tools and templates for the organisation to use.
  • Work closely with Document Management colleagues for the transfer of associated Corporate/HR Policies, prior to go-live.
  • Act as interim Office Manager in cases of absence e.g. vacation.
  • Support the C&R team and HR/Corporate Manager in the management of website developments and changes, organising a single line of communication to the Company website administrators.
  • Update the manpower plans and organisation charts monthly.
  • Assist in the reporting of Corporate and Social Responsibility, monthly, quarterly, twice yearly and annual, liaising with recruitment agencies where necessary to ensure timely receipt of reports.
  • Support the HR/Corporate Manager in the monitoring of supplier performance.
  • Support the process of obtaining ISO Accreditation for example supporting closure of any actions arising from audit, policy and/or template research.
  • Manage the on-boarding of new starters.
  • Manage the French Lessons for London, group calendar invitations, monitoring tutor attendance and timing, external meeting rooms etc.
  • Assist with continuous improvement, particularly around HSSE, on-boarding of new starters and efficiency improvements.
  • Support the HR & Corporate Manager in audit and compliance within the areas of Corporate, HSSE, HR and GDPR.
  • Maintain strict compliance to confidentiality, data protection and data privacy.
  • General administration and ad-hoc reporting
  • Proficient in Microsoft Word, Excel, PowerPoint and SharePoint
  • SharePoint super-user (administrator) experience would be advantageous
  • Previous experience of working in a fast-paced administrative role
  • Excellent organisation / time management / multitasking skills
  • Resilient and adaptive to change
  • Collaborative work ethic, ability to engage with all levels of the organisation
  • Positive can-do attitude approach to tasks
  • Uphold the reputation of the Company at all times

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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