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Contracts Administrator

  • Job reference: 928589
  • Location: Durham, County Durham
  • Salary: GBP360 - GBP400 per day
  • Job type: Contract
  • Sector: Oil & Gas
  • Date posted: 08/11/2019

Main Duties and Responsibilities :

The Contracts Administrator is assigned to a project with the primary objective of ensuring the correct application of the contractual and commercial aspects of all contracts within the assignment and with ensuring that all contractors carry out their obligations in accordance with the terms and conditions of their contract.

The duties of Contracts Administrator are as set out below (not listed in precedence), but also include any other reasonable task as directed from time to time to suit the needs of a particular project.

Prepares contract Enquiry Documents utilising technical data from Engineering Department to ensure that the complete enquiry package is a viable commercial document which reflect as far as practicable the true nature and extent of the Scope of Works and is compatible with principle contract between the contractor and the Client.

Liaises with Legal Department.

Carries out tender evaluation procedures, including tender clarification meetings, and preparation of reports and bid tabs covering all aspects of the enquiry. Recommends a contractor for contract award.

Negotiates with potential contractors to resolve any exceptions or qualifications to the contract documents prior to contract award.

Prepares contracts for the Works after formal approval of the bid tab.

If not involved in the procedures in 1 to 5 above the Contracts Administrator becomes fully conversant with the details of all contracts for a given project and with the relevant procedures for the site administration of contracts with special reference to the line of authority and flow of information defined in the Construction Contracts Procedure.

Complies with specific requirements of the Standard Operating Procedures (SOP's) relating to Contracts activities in particular SOP's 403,404.

Ensures that the commercial and contractual aspects of the contracts are maintained at all times, that the contractor site team are fully aware of the contractors' scope, responsibilities and commitments, and that the contractors are similarly aware.

Supervises and directs site based Quantity Surveyors or Contracts Engineers assigned to the project.

Attends commercial meetings with contractors and reviews the notes of progress meetings.

Maintains site records of the status of contracts such as site correspondence, notes of meetings, cost reports, progress valuations, claims, additional work and information affecting or likely to affect the value and duration of the contracts.

Reviews Contract Cost Reports prepared at the site before forwarding to the Project Costs Engineer, alternatively in the absence of suitable staff, prepare the reports.

Reports to the Project Manager without delay on all possibilities of claims, carries out preliminary investigation into claims, and assists in the preparation of back-up documentation for negotiating the settlement.

Keeps the Contracts Manager (Site) fully appraised of the commercial implications in the Contract Costs Reports and any claims possibilities.

Ensures that routine procedures are carried out in connection with contractors' man-hours valuations, payment certificates, invoices, measurement, additional work and aspects affecting Contract Prices.

Understands the significance of allowing contractors to undertake additional work without first reviewing the contractual and cost implications; ensures adherence to the procedures for Field Problems, Site Trouble Reports, Nonconformity Notices, Site Concession Requests and Site Work Orders.

Carries out special cost exercises and applies the procedures for changes and Change Orders.

Assesses back-charges promptly and accurately and ensures that they are included in the payment arrangements.

Records at the time for future reference any known delays incurred by contractors caused by the contractor.

Liaises with Project Manager and the Client's representatives and ensures that the latter does not give instructions directly to contractors.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.