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Contract Specialist

  • Job reference: 927160
  • Location: High Wycombe, Buckinghamshire
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Life Sciences, Sales - Sales & Account Management
  • Date posted: 19/08/2019

Orion Group are looking for a Contract Specialist for our multinational pharmaceutical client based in the Berkshire area on an initial 9-month contract with the potential to extend.


Job Purpose

Position is remote based, location can be anywhere in EMEA.
Support in the creation and maintenance of Clinical Trial Agreements, Confidentiality Agreements and negotiation guidelines. Support in the development of training related to Clinical Trial Agreements, Confidentiality Agreements and negotiation guidelines as required. Lead/support on the review and negotiation of customized and complex templates. Expedite contract negotiation and execution by acting as resource for first line negotiators to streamline requests to law department and avoid duplication of efforts among negotiators. Act as a point of contact with legal department to resolve complex legal issues while ensuring compliance with company process and strategy and subsequently disseminating information to negotiators.

Main Responsibilities of the role

  • Support creation and maintenance of contract templates in accordance with changes in laws, regulations, or corporate policies
  • Support creation and maintenance of fallback language and negotiation guidelines related to contract templates
  • Support training on contract templates and fallback language and provide training to first line negotiators and others as required
  • Provide specialized support and guidance on the negotiation of CTAs and CDAs to first line negotiators
  • Work with the legal department to create risk assessments to support the decision-making process
  • Access risks of legal terms and conditions independently and communicating them to stakeholders such as clinical team, law department, and internal team where appropriate. Provide guidance to 1st line negotiators, stakeholders and others as required
  • Lead negotiations on Master Agreements and custom templates or those requiring extensive modifications and identify potential risks to the business
  • Lead contract negotiations on terms and conditions of high-risk and complex agreements and other relevant legal documents as they relate to clinical trials and company/departmental policies
  • Coordinate with cross-functional departments to ensure consistency and compliance with process, external communications and policies
  • Liaise with all members of clinical team as needed in addition to representatives of investigator sites, academic research organizations, contract research organization, and site management organizations as directed
  • Identify and promote best practices. Adhere to SOPs, ethics and departmental compliance as determined by GCDO management as well as R&D companies, corporate, HCC and QA guidelines
  • Collaborate with internal stakeholders to ensure proper dissemination and management of knowledge
  • Monitor departmental processes to ensure compliance with corporate policies

Desired Experience and Background of the successful candidate

  • Required Minimum Education: Bachelors or Equivalent Other Juris Doctor (JD) degree,
    Master of Laws (LLM) degree, paralegal degree, or local equivalent
  • At least 5 years' experience with contract law in the pharmaceutical/clinical research industry and/or equivalent competencies in relevant fields with demonstrated ability to conduct contract negotiation, legal research and analysis
  • Must have a working knowledge of the clinical development process
  • Experience in Project Management
  • Fluency in English is required
  • Excellent oral and written communication skills and sensitivity to cross-cultural communication
  • Strong relationship management skills and experience
  • Strong ability to work across different geographic regions
  • Ability to work effectively across all levels of management
  • Strong and proven issue identification and problem resolution skills
  • Sense of urgency with ability to manage competing priorities while meeting deadlines
  • Working knowledge of PCs, MS Office, and database management
  • Business acumen and complex project management skills
  • Must demonstrate strong interpersonal and leadership skills with a strong drive to mentor and coach team members
  • Adhere to SOPs, ethics and departmental compliance as determined by JRP management as well as business partners, operating companies, corporate, HCC and QA guidelines. Ensure familiarity with departmental and corporate processes including but not limited to the relevant processes associated with JRP, GCDO and operating companies. Comply with requests from QA and auditors
  • On-board and train new staff and meet regularly with team members to ensure studies are properly supported and identify contracting issues and potential solutions
  • Assist in resolution of site/study related concerns
  • Mentor and guide teams on processes and procedures
  • Serve as a key liaison with management on staff performance and development
  • Facilitate clear and consistent communications between management and other team members
  • Develop key working relationships with Internal Business Partners (C&G, TA, MAF, MAO, GCDO, JRP, HCC, Risk Management, Legal, etc.)
  • Develop external key working relationships with Clinical Investigator Sites, Commercial Suppliers and Clinical Research Organizations (when applicable)
  • Use Decision Making Authority when making hiring recommendations, training employees and reviewing work quality and quantity of others
  • Travel time 10% - domestic and/or international

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.