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Communications Specialist

  • Job reference: 920664
  • Location: High Wycombe, Buckinghamshire
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Life Sciences
  • Date posted: 16/07/2018

OrionGlobal are looking for a Communications Specialist for our multinational pharmaceutical client based in Berkshire area on an initial 18-month contract.

Role profile:

The Compliant Communications Specialist will be responsible for supporting the general management of the copy approval process for advertising and promotional materials and claims. This will be accomplished by partnering with internal and externals stakeholders.
The Compliant Communications Specialist traffics and monitors submissions through their workflow cycles.

Main Responsibilities of the role:

Copy Approval Process

  • Enables and manages the review and approval of ad/promo materials and claims
  • Quality Check: Performs a pre-review of incoming submissions
  • Ensure a feasible submission process and meeting agenda creation (if applicable)
  • Tracks progress of all assigned submissions through internal copy approval workflow
  • Will be responsible for managing multiple submissions simultaneously across several stakeholder groups
  • Moderation of meetings & follow-up post meetings
  • Leads discussions with internal stakeholders as well as external partners to ensure timely execution of copy approval process
  • Must establish priorities independently based on workload and customer engagement
  • Closed-loop verification of changes
  • Ensuring pending submissions are dealt with in a timely manner.
  • Managing the correct allocation of re-approvals.
  • Monthly Metrics report for Leadership Team
  • Process and process development
  • Ongoing partnership and communication with Compliant Communications Managers and cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
  • Partner with ITS and DARM to ensure that policies or procedures for digital/mobile activities are followed
  • Respond to internal and external customer inquiries on submissions
  • Takes initiative to propose modifications to procedures and processes as appropriate
  • Understanding and adhering to all relevant business SOPs
  • Technology / system (if applicable)
  • Will be expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers
  • Pro-actively collaborate with the Compliant Communication technology team to identify and implement technology optimization

Desired background and skillset of the successful candidate:

  • Graduate degree or equivalent experience
  • Proof of English language skills (e.g. Cambridge "Certificate of Proficiency in English (CPE" or degree from university program held in English)
  • Strong communication skills
  • Strong organizational skills
  • Project management skills and ability to work on multiple projects simultaneously
  • Independent acting / working in administrative parts
  • Independent management of projects
  • Ability to collaborate and work in a matrix organization supporting multiple stakeholders
  • Sense of urgency
  • Customer orientation
  • Able to work in a team:
  • Working in international, multicultural environments
  • Multi-language skills: English, German, French, Italian (recommended)
  • Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
  • Microsoft Office extended (Visio, Project, Access)
  • Adobe Acrobat
  • HTML knowledge
  • High level understanding of mobile applications & social media platforms
  • Business experience (at least 1 year)
  • At least 1 year of work experience in a regulated/quality environment (e.g. medical devices, pharmaceuticals)
  • Knowledge of basic Marketing communication principles
  • Cross functional team experience

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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