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Commercial Administrator

  • Job reference: 930006
  • Location: Aberdeen
  • Salary: Negotiable
  • Job type: Permanent
  • Sector: Administration, Life Sciences
  • Date posted: 14/02/2020

Our client is currently recruiting for the position of Commercial Administrator x 2 based in Aberdeen

Main Duties:
Compile Client invoices ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions
Understand the financial information within the commercial agreements e.g. invoice cycles and criteria to which billing takes place
Work closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing
Ensure the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity which will be either on project finalisation or within agreed billing cycle, whichever is earlier
Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue
Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix
Check that all information to support an invoice is available in a timely manner for the invoice. i.e. is not delaying the invoice to go out to the client and if it is not take proactive actions to resolve.
Work with the projects on any queries pertaining to external and internal supplied invoice data or set-up queries that could hold up invoicing
Ensure all rechargeable third party costs are captured in client bills.
Ensure at month end data is available for compilation of monthly accounts
Summarise timesheet information for billing purposes.
Assist in the third party compliance process
Assist with coding of requisitions where required

We are looking for candidates with previous experience of client invoicing, working on an ERP system and administration and data entry experience. They will have a good understanding of Microsoft, have a high level of numerate and analytical skills with an inquisitive background. We are looking for a self-starter with the ability to meet deadlines and have strong communication skills.

Permanent position

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 930006.


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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