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Assistant Company Secretary - Oil & Gas Operator

  • Job reference: 922642
  • Location: London
  • Salary: GBP45000 - GBP60000 per annum
  • Job type: Permanent
  • Sector: Oil & Gas
  • Date posted: 15/11/2018

To provide proactive support and assistance to the Company Secretary in the areas of responsibility outlined below which includes managing the board and committee meeting administration, preparing the Annual Report, AGM preparations and satisfying governance requirements.

Key accountabilities:

* Draft board and committee minutes, resolutions, and follow-up actions;

* Provide support to board committees as directed by the Company Secretary (being audit and risk, remuneration, nominations and governance; and HSE);

* Monitoring compliance with terms of reference by the committees;

* Provide support on Annual Reporting and year end process;

* Prepare and manage the annual general meeting process working closely with the Company Registrar;

* Prepare and file routine FCA filings and RNS filings;

* Oversee statutory administration including maintenance of statutory registers and statutory filings;

* Liaise with Company's Registrar;

* Pro-actively support the committees;

* Scheduling, organizing and servicing meetings of the board and committees;

* Taking responsibility for quality control (ensuring uniformed board documentation packs) and timely delivery of board papers for board meetings and committee meetings (via the Company's online app);

* Providing guidance to stakeholders;

* Liaising with the NEDs to arrange attendance at various internal and external events;

* Maintaining directors' conflicts of interest register;

* Maintaining directors share interest register;

* Responsibility for maintaining and updating the minute books for the Company;

* Monitoring developments in good governance requirements;

* Assistance with registers required for other governance and compliance purposes (insider dealing lists, related party lists, etc); and

* Assistance as required with share plans.

Experience and Skills:

* ICSA qualified.

* Good working knowledge of the Company's Act and the UK Corporate Governance Code, as well as the Market Abuse Regulation and Listing, Disclosure and Transparency Rules and share registration.

* Currently working as a senior company secretarial assistant or assistant company secretary for a PLC organization, at PLC level.

* Strong IT skills, including experience with company secretarial database and board portal software.

* Experience of taking and writing minutes and preparing meeting packs.

* Experience of working with board committees.

* Experience of Companies house filing.

* Experience of administering Share Plans.

* Excellent attention to detail.

* High Level of planning and organization.

* Excellent communication skills both internally and externally.

* Ability to multi-task and work to tight deadlines.

* Staying calm under pressure.

* Ability to work autonomously.

* Strong interpersonal skills, with experience of dealing with senior internal and external contacts.

* Good stakeholder management.

The successful applicant will be rewarded with a competitive salary and benefits package.

To apply or for further information, please submit CV applications.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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