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Administrator

  • Job reference: 923537
  • Location: Aberdeen
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Admin, Office & Commercial
  • Date posted: 04/02/2019

We are seeking an Operations Administrator for our oil & gas service company client based on the Northside of Aberdeen city.

This is a Temp to Permanent position supporting a busy operations team.

Ideally you will have:
A varied background in an operational administration support environment
Equipment logistics, Hire Control
Manpower logistics
Invoicing as per contractual agreements
General departmental secretarial and administration support.
Time writing in ERP10;
Raise purchase orders for travel related expenditure ( flights, accommodation, car hire) & visa;
Maintain project tracker report for tooling rentals and other field Service projects;
Collect and collate offshore appraisals for field technicians;
Collate backup information for clients proforma invoices;
Submit proforma invoices and liaise with client to ensure receipt of updated purchased order in timely manner;
Issue regular statements to clients and pursuing on time payment;
Produce department minutes as identified;
Create a document control system for all department correspondence;
Book travel & accommodation for managers;
Organise lunches, meetings etc;
Maintain office supplies;
Keep a record of department sick days, holidays, out of office for HR and internal information;
Prepare presentations and documents as required by the Global Service Line Director;
Deal with Global Service Line Director's appointments and mail whilst he is travelling.

The successful candidate would require:
Strong MS Office Including Word, Excel and Powerpoint skills;
Some financial exposure;
Experience in personnel logistics matters - flights / hotel booking;
Organised and proven record of working to deadlines.


Available within a 1-2 weeks' notice.

If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference 923537.


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

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