Administrative Assistant - Projects and Engineering

Posted 17 August 2022
Salary Negotiable
LocationMonaca
DisciplineEnergy Recruitment
ReferenceTR/056624_1660771231
Contact NamePhil Butcher

Job description

We are looking for an Administrative Assistant to provide support for the Site Project and Engineering Manager - which includes: managing calendar, travel arrangements, expense reporting, meeting arrangements and setup including Department Meetings, IT request needs; assist as needed in preparing presentations (PowerPoint) and spreadsheets and charts (Microsoft Excel) when requested; at time captures meeting minutes.

You should apply if you're looking for a challenging, high paced environment as this is a large facility in the middle of startup. If you're experienced using programs such as Microsoft Office, SharePoint, etc. to manage complex schedules, handle sensitive information and the other duties listed above then please apply.
Business degree or more than 5 years of experience of experience in a similar role.

Specific Duties:
* Providing proactive focal point responsibility for all general administrative matters,
* Support line management with staff movements including office space, on boarding, computers, etc.
* Onboarding includes, but is not limited to, arranging orientation of individuals coming to site, including assigning proper equipment (Hardware and software).
* General office support including Document Control Coordination and Records Management/TRIM
* List coordination - distribution lists, Site contact information and organization charts
* Support Building needs as required - liaise with appropriate parties for building maintenance and support, copiers, supplies, etc. Event management such as service anniversaries, retirements, group meetings and meals
* Manage Department website
* Order and management of department supplies and equipment
* Improve workplace safety and participate in organization of HSSE events, including posting and attending and monthly meetings.
* Be the first point of contact for department visitors and handle any arrangements for visitors from a wide variety of cultural backgrounds. Ensure that all visitors are set up with proper escorts and have gone through safety briefing on site. Provide them with the proper personal safety equipment prior to going out into the plant.
* Focal point for booking and managing conference rooms.
* Manage required bulletin board postings.
* Other administrative duties as assigned


Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.