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Administrative Assistant

  • Job reference: 917559
  • Location: Independence, Ohio
  • Salary: Negotiable
  • Job type: Contract
  • Sector: Chemical Engineering, Oil & Gas
  • Date posted: 20/12/2017


  • Perform standard and advanced administrative and business operations duties for Manager.
  • Provides analytical support within a functional organization.
  • Prepares reports for use in business planning and analysis for assigned area.
  • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
  • Develop and improve office management processes.
  • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc. Assists in the development of project plans.
  • Works with project manager to ensure the integrity and completeness of status reports. Coordinate meetings.
  • Make travel and lodging arrangements as required. Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Process expense reports, EMRs and order supplies.
  • Process Purchase Orders.
  • Create correspondence and maintain library of presentations.
  • Coordinate and implement special projects, maintain confidential files.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Coordinate and manage vacation calendars and timecard reviews.


  • 4-7 years of experience in a similar role.
  • Required to know Office suite of programs.
  • Self reliant and able to focus in a hectic workplace.
  • Must be able to work 10 hours a day, 6 days a week.
  • VISIO experience would be a nice to have, not required AP and data entry,
  • Excel, intermediate; data entry and formulas.
  • Will be seated at reception desk

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.